Grants-Based Budgeting
for Tribes and Tribal Organizations

An effective budget for a grant-funded project should anticipate all costs of conducting your project while driving specific desired outcomes you’ve set for your tribal programs. In this hands-on class, we’ll provide a big-picture overview of the budgeting process, review some of the questions you should consider when planning a tribal project, and then focus on the federal grant-specific considerations – including things like allowable costs, procurement requirements, indirect costs, working within award ceilings, and reconciling the grant award fiscal year with your tribe or tribal organization’s fiscal year. We’ll also give you tips on managing or administering an approved grant budget and requesting budget revisions, and review how to use logic models to help you plan for project needs and focus on your grant’s deliverables.

T O P I C S   I N C L U D E
Overview of the Budgeting Process
  • Why budgeting is so important for project success
  • Impact on the tribe
  • How it helps project administrators and tribal leaders
  • Phases of the budget cycle
  • The budget calendar
  • Key players
  • Why understanding indirect costs is so crucial
Developing an Effective Project Budget
  • Anticipating all real project costs
  • Scaling your project to fit grant ceilings
  • Obtaining bids and cost estimates
  • Using a project logic model to anticipate "inputs"
  • Relating costs to project outputs/outcomes
Direct and Indirect Costs
  • Understanding your project budget
  • Cost requirements
  • Direct project costs
  • Indirect costs
  • Determining allowability
  • Budget analysis
Formatting Your Grant Budget
  • SF 424A non-construction project budget
  • SF 424C construction budget
  • Budget narratives/budget justifications
  • Project sources/uses format (for non-federal grants)
Cost Sharing Strategies and Requirements
  • Super Circular definition of cost sharing
  • Documenting and verifying cost share
  • Cash match, in-kind, program income
  • Valuing in-kind contributions
  • Understanding leveraging
  • P.L. 93-638 funds as federal match
Managing Project Budgets
  • What is your approved budget? Can it be formatted to fit your accounting system?
  • Allowable costs: Necessary, reasonable and allocable
  • Project-specific funding codes
  • Cuff accounts
  • Reporting on your budget status (federal financial reports)
Purchasing, Procurement and the Budget
  • Relating purchases to approved budget
  • Authorizing purchases
  • Necessary, reasonable and allocable
  • Procurement guidelines
Budget Modifications
  • Course correction: Adjusting the plan
  • Budget revisions
  • No-cost project extensions
  • Close-out requirements
The Regulatory Environment
  • Federal, state and tribal regulations
  • Super Circular introduction
  • Government Performance and Results Act (GPRA)
  • Federal Awardee Performance and Integrity Information Systems (FAPIIS)

*Topics subject to change.

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