Managing the Federally Funded Construction
Project Under Grants, Contracts and
Self-Determination Awards

Tribes and tribal organizations are awarded millions of dollars each year for a variety of construction projects. The regulations that come with those federal dollars are long and complicated, but they must be complied with. Regardless of where the money is coming from the Bureau of Indian Affairs, Indian Health Service, Environmental Protection Agency or any one of the dozens of federal agencies that award grants and contracts you must fully understand Office of Management and Budget (OMB) requirements to avoid disallowed costs or other sanctions.

This in-depth class will help you keep your federally funded projects on track. Join Falmouth and examine the policies and procedures of acquiring construction services and the steps that must be taken when contracting for these services. This class also covers the general responsibilities of tribal government representatives in planning for new construction, repair and improvement projects. A wide range of topics will be discussed, from reviewing plans and specifications to contract closeout.

T O P I C S   I N C L U D E
Introduction to Construction Contracting
  • Source of authority
  • Procedural guidance
  • Project planning
  • Methods of contracting for construction
Pre-Solicitation Activities
  • Data package development
  • Independent government cost estimate
  • Construction contract award phase
Solicitation and Award Phase
  • Solicitation preparation and issuance
  • Receipt, opening and recording of bids
  • Evaluation of bids
  • Funds certification and contract clearances
  • Protests received before award
  • Contract preparation
  • Post-award activities
Project Funding
  • Justifying costs
  • Calculating indirect costs
  • Equipment purchase
  • Negotiating your fixed price
  • Rules under P.L. 93-638
  • Savings under the contract
General Contract Administration Matters
  • Contract management plan
  • Monitoring contract requirements
  • Contracting responsibilities and authority
  • Relationships in contract administration
  • Meetings
  • Construction progress schedules
  • Submittals
  • Contract progress payments
  • Government-supplied items
  • Partial government occupancy
Special Issues Under the Indian Self-Determination Act
  • Earning a profit
  • Budgeting restrictions
  • Budget modifications
  • Contract changes
  • Prior approvals
  • Government’s right to stop work
Inspection, Testing and Acceptance
  • Inspection
  • Testing
  • Acceptance
  • Delivery of material to facility manager
Contract Modifications
  • General principles for contract modifications
  • Changes
  • Constructive changes
  • Supplemental agreements
  • Equitable adjustments
  • General matters
Problem Solving and Extraordinary Action
  • Time and delays
  • Termination of construction contracts
  • Contract disputes and appeals
  • Extraordinary contractual actions
Administration of Labor Standards Provisions
  • Apprentices and trainees
  • Overtime
  • Payroll and basic records
  • Construction and basic records
  • Construction Safety Act
  • Equal Employment Opportunity
  • Occupational Safety and Health Act
Davis-Bacon Wages
  • What is the prevailing wage?
  • Your responsibility
  • Auditing payroll
  • Dealing with the Department of Labor
Federal Oversight
  • Right to inspect and monitor
  • Requirements under 25 CFR, Subpart 2
  • Requirements under 25 CFR, Part 900J
  • Application of federal acquisition regulations
  • Special terms and conditions in award
  • Cost Principles
  • Grants and Cooperative Agreements with State and Local Governments
Questioned Costs
  • Avoiding
  • Documentation requirements
  • Carefully awarding cost contracts
  • When it becomes a false claim

*Topics subject to change.

Click here to find out how you can bring a Falmouth Institute seminar to your location!
© Copyright 2012 | Terms of Use | Privacy Policy