Management and Control of
Tribal Assets and Property

Tribal organizations own millions of dollars in real and personal property. To avoid substantial losses and adverse findings on their annual audit reports, organizations need to have asset accountability, control and protective measures in place.

This fast-paced class will provide you with all of the information that you need to establish or upgrade your property management system. Youíll learn how to handle government and personal property under self-determination contracts. Plus, youíll receive the latest information on bar coding, including an in-depth examination of a current system and its application to your organization.

T O P I C S   I N C L U D E
Asset Management and Property Administration
  • Overview of property administration
  • Developing a system
  • Legal aspects of property administration
  • Administrator’s responsibilities
  • Manual vs. automated systems
Developing a Property Management System
  • Accountability by grant/contract
  • Dollar thresholds for inventory
  • Inter-program transfers
Contracts, Property Clauses and Property Systems
  • Government contracts
  • Property management cycle
  • Review and approval
Acquisition Guidelines
  • Identifying and validating requirements
  • Receiving and storing property
  • Typical justification criteria
  • Property consumption and disposition
  • Suggested tag locations
Insurance Issues
  • Insuring contractor-owned property
  • Obligations for government-owned property
  • Proper equipment maintenance
Management of Government-Owned Property
  • Receiving property
  • Marking and tagging
  • Special controls
  • Segregating government property
  • Maintaining and storing
  • Utilization and security
Accountability and Physical Inventory
  • Introduction to physical inventories
  • Required property records and reports
  • Contractor reports (Federal Acquisition Regulations)
  • Protecting items from theft (e.g., cell phones, digital cameras)
Disposal of Government Property
  • Returning property to the funding agency
  • Disposition under self-determination
  • Contract termination
  • Sale, loss, damage or destruction
  • Disposal upon contract cancellation or resumption
  • Frequency of inventories
  • Inventory methods
  • Verification by auditors
Grants and Property Management
  • Property management standards for grants
  • Title and disposition of grantee property
Automation Overview
  • Software programs
  • Hardware options
  • Practical considerations
  • Implementing a system
Bar Coding Systems
  • Eliminating adverse audit findings
  • Relationship to the general ledger
  • Tagging and tracking personal property
  • Inventory procedures
  • Tracking fiscal and correspondence documents
  • Accounting for homes and other real property
  • Special procedures for expensive items
  • Various types of sorting criteria and reports
  • New bar coding techniques and technologies
Demonstrations of Asset Management Software and Bar Coding Solutions

*Topics subject to change.

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