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The Secret to Productive Meetings and
Conferences for Tribes and Tribal Organizations



Ensure that your organization’s meetings are efficient and effective. Making sure participants are prepared and keeping a meeting on schedule is a valuable asset. From scheduling to logistics and minute taking to action-item follow-up, learn how to plan, coordinate and streamline meetings. In this two-day, hands-on training session, you’ll learn about all aspects of meeting preparation, including action items, AV, venues and meeting room layouts. Instructor Nat Hall,* a specialist in organizational development and customer service, will examine various roles in the meeting process and how to be a productive participant.

You’ll learn the basics of note taking and the protocol for transcribing, distributing and filing minutes. We’ll discuss the various types of meetings and how each type should be managed and explore the roles and responsibilities of meeting participants and what you can do to help follow-up after meetings. This training will help you to better manage meetings and proceedings as well as make a valuable contribution to the professionalism and efficiency of your organization.

*Instructor subject to change.

T O P I C S   I N C L U D E
Meeting Basics
  • What is a meeting?
  • Characteristics of effective meetings
  • Parliamentary procedure basics
Types of Meetings
  • Departmental
  • Planning
  • Strategy
  • Public hearings
  • Idea generation
  • Brainstorming
  • Nominal Group technique
Roles and Responsibilities for Effective Meetings
  • Leader
  • Facilitator
  • Recorder
  • Timekeeper
Meeting Preparation
  • Scheduling
  • Speakers’ lists
  • Press releases
  • Agenda preparation and distribution
  • Preparing meeting materials
  • Publishing public meeting notices
Logistics
  • Selecting a venue
  • Planning and arranging the facilities
  • Effective meeting room layouts
  • Audio-visual needs
  • Checking equipment
Recording Secretary
  • Meeting minutes
  • Taking accurate notes
  • Transcription
  • Distribution
Role of the Meeting Facilitator
  • Setting ground rules
  • Promoting discussion
  • Encouraging effective group dynamics
  • Reaching a consensus
  • Facilitators’ effectiveness assessment
Being a Productive Participant
  • Staying on track
  • Participants’ effectiveness assessment
Follow-Up
  • Timely distribution of minutes
  • Action items
  • Timelines
  • Record keeping
Troubleshooting
  • Handling difficult situations
  • Security at public meetings
  • Logistical problems
  • Managing conflicts
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