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Federal Grant and Contract Management
Using Financial Management Systems





Take the pain out of complying with federal grant and contract requirements by using the right tools and processes. This class will cover the theory of federal grants management and audit requirements, Omni Audit Requirements from OMB and the upcoming Federal DATA Act requirements, and show how financial systems software can automate all the labor-intensive tasks that go into managing federal grants and contracts. We’ll discuss best practices for grants management and review the grants based non-profit financial system model as it relates to the needs of your organization. We’ll discuss how the right financial system can automate requirements, such as budgeting, bank reconciliations, payroll and human resources tasks, tracking and reporting cost and indirect costs and other reporting requirements.

This class is perfect for executive directors, finance directors, accounting and administrative staff, and board/council members.

T O P I C S   I N C L U D E

DAY 1
  • Accounting systems best practices surveys
  • Optimal segment setup and the segment concept in grants and governmental accounting systems
  • Core accounting modules:
    • General ledger
    • Accounts payable
    • Budget
    • Bank reconciliation
  • Non-core accounting modules:
    • Fixed assets
    • Accounts receivable and billing
    • Purchase order
    • Encumbrances
    • Electronic requisitions
    • Allocations
    • Forms designer
    • Payroll
    • Human resources alerts and budget alerts
    • OMB Super Circular and how your accounting system SHOULD address the new audit requirements
DAY 2
  • Indirect cost and cost allocation issues:
    • Distribution codes
    • Memorized transactions
    • Allocation module
  • Getting the most out of a budget module
  • Grants administration
  • Review and demonstration of the Drill Point (Excel to accounting system linking program)
  • Audit preparation
  • Payroll integration options with your accounting system:
    • Distribution Code Method
    • Memorized Journal Entry Method
    • ADP or Payroll Service Bureau Import Methods
DAY 3
  • Human Resource Module
  • Vertical Market Models developed for tribes:
    • Federally qualified community health centers
    • Early Head Start/Head Start (Edu Care Centers)
    • HUD Housing Authorities
    • GASB 34
    • Charter schools
    • Tribal colleges/universities
    • Economic development
  • Custom developed board reports
  • Custom developed cash flow
  • Executive View and Advanced Security Modules - when and how to use them

*Topics subject to change.

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