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Financial Literacy II for Tribal Secretaries
and Administrative Assistants



You may not have been hired as an accountant, but, inevitably, the administrative staff ends up dealing with financial issues. It is important for tribal administrative personnel to be familiar with how governmental funds are handled, so Falmouth Institute has designed a series of classes to help tribal secretaries and administrative assistants gain the knowledge that they need to handle the financial responsibilities that become part of the job. Building on the success of Financial Literacy for Administrative Assistants I, Financial Literacy for Administrative Assistants II was designed to expand your skills and introduce you to new concepts and more advanced knowledge of government accounting. This class is for those who are not experts in finance and is appropriate for anyone with a basic knowledge of financial concepts, even if you haven't attended Financial Literacy for Administrative Assistants I.

This comprehensive course will cover a variety of topics - the Governmental Financial Reporting Model, which requires the use of "funds" to account for revenues; the origins of fund accounting; the different fund types and the purpose of each; purchasing and accounts payable systems; and the federal requirements for administering federal grants and contracts.

Advance your financial understanding to the next level - don't miss this important class. Register today!

T O P I C S   I N C L U D E

Review of Basic Accounting and Budget Concepts

  • Importance of planning budgets
  • Static vs. flexible budgets
  • Policy overview
  • Resource checklist
  • Sample budget forms
  • Creating budgets in Microsoft Excel
  • Financial statements:
    • Income statements
    • Balance sheets
    • Cash flow statements
    • Others
  • Grants
  • Contracts
Structure of Governmental Accounting (Funds)
  • General Fund
  • Special Revenue Funds
  • Fiduciary Funds
  • Enterprise Funds
  • Internal Service Funds
Examining Internal Controls
  • What they are
  • How they function
  • Why they are necessary
Accounting for Fixed Assets
  • Depreciation and depreciation allowances
Accounts Payable Processes
  • Internal controls
  • Segregation of duties
  • Detecting fraudulent invoices
  • Audits of accounts payable
Accounts Receivable Processes
  • Invoicing
  • Ledger accounting
  • Doubtful and contra accounts
Budgeting Expenses
  • Eight typical approaches
  • Travel, overhead and selling expense budgets
  • Salary and fringe benefits
  • Travel expenses
  • Equipment:
    • Capital equipment
    • Expendable equipment
  • Why certain costs need detailed explanations
Grants Management
  • Develop the budget for grants applications
  • Figuring match requirements
  • Allowable costs
Advanced Purchasing Procedures and Processes
  • Federal requirements (OMB A-102)
  • Policies for purchasing and contracting
  • Sample guide to procurement
  • Responsibility for purchasing and contracting
  • Purchasing standards of conduct:
    • Ethics
    • Federal requirements
    • Responsibilities and procedures
  • Cost and price analysis
  • Purchasing methods
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