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Preparing and Negotiating Special or Multiple
Indirect Cost Agreements for Tribes and
Tribal Organizations



The indirect cost experience becomes more complex each year, with the introduction of new challenges to pool costs, a hybrid method called special rates and the 3-rate method. How do you sort this information out and determine the best alternative for your organization — no change, special rates, multiple rates or status quo?

Attend this valuable class and learn not only what indirect cost is all about, but also how to select and implement your choice. This is a great opportunity to share with your peers and leave prepared to complete and negotiate an agreement to maximize your indirect recoveries.

Templates and forms will be provided for you to use when you return to your job, and you’ll learn from the example of one proposal prepared in three formats. When you leave the session, you’ll be able to run the scenarios and show your council or board the choices that they have.

T O P I C S   I N C L U D E

Legal background

  • Ramah Cases
  • Settlement Agreements
  • Cherokee Decision
  • Shoshone-Bannock v. Shalaha decision
Types of Agreements
  • Single rate
  • Special rate
  • Multiple rate
Choosing the Case
  • Salaries
  • Total direct
  • Pass through costs
  • Benefits to each base
Negotiations
  • Formulating your position
  • Win-win approach
  • Fallback positions
  • Give a little- get a lot
Contract Support
  • Definition
  • Who pays
  • Who does not
  • Recurring vs. non-recurring

The Proposal Format

  • Sample indirect cost proposal for a tribal organization:
    • Introduction
    • Certification
    • Accounting system
    • Organizational chart
    • Rate computation
    • Proposed base and pool
  • Applying a format to your organization
Special Issues
  • Legal fees
  • When IDC staff provides services to enterprises

Topics subject to change.

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