Reducing Costs Using Strategic Purchasing Procedures
for Tribes and Tribal Organizations
Finance

March 31 - April 1, 2010

Las Vegas, NV - Hard Rock Hotel For a group rate of $48, please call 800-693-7625 by March 1, 2010 and mention Falmouth Institute.

$755

Other than payroll, the majority of money spent by tribes and tribal organizations is on goods and services that support the mission of the organization. The opportunity for savings in this activity is significant but often overlooked. Many times you're dealing with people who are highly trained in purchasing techniques, which puts you at a disadvantage when spending the tribe's money.

This intensive two-day program will introduce you to techniques and procedures that are guaranteed to save your organization thousands, if not millions, of dollars each year. Our experienced faculty will expose you to an array of concepts such as cost and price analysis, types of contracts, two-step sealed bidding, Brooks Act contracting and much more.

Register for this action-packed program and start saving money for your tribe or organization immediately.

Please click here to view the brochure.

Topics that will be covered include:

Legal Requirements OMB Circular A-102 requirements Standards of conduct for purchasing staff Davis Bacon Act requirements 25 CFR Part 900 (BIA/IHS Regulations) Cost and Price Analysis When A-102 is required Differences between cost and price analysis What to request in a cost proposal Techniques for analyzing items of cost Tricks contractors play When price analysis is enough How to conduct a price analysis Two-Step Sealed Bidding Developing the requirement Sending out the IFB Evaluation criteria Negotiating with those selected When to use Types of Contracts Fixed price (four types) Cost reimbursement (pros and cons) Fixed price incentive Cost plus fixed fee Which type to choose Impact on contract administration Small Purchase Procedures Setting up sources of supply Definite quantity Indefinite quantity Competition requirements Obtaining quotes

Essential Terms and Conditions Performance bonds Payment bonds Key personnel clauses Rights in data Termination for convenience of the government Termination for default Construction Contracting Specifications Clauses Bid documents Public bid opening Determining responsibility of contractor Differing site conditions Change orders Bonding issues Contract Administration Progress payments Partial payments Inspection/acceptance Invoice review Access to records Contract modifications Suspending payments Negotiating with Vendors Opening position Fall back position Walk out position Good guy bad guy Getting to "yes" Nibble approach (a little at a time) Power of legitimacy Developing a Statement of Work Purpose Saying what you want Go No GO criteria Evaluating the proposals Competitive range Negotiations Best and final