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Indirect Cost
Indirect Cost Consulting and Technical Assistance
Falmouth Institute can work with your internal team to develop a strategy and plan which will enable your tribe to negotiate from a position of strength rather than weakness when submitting its proposal to the cognizant agency. A phased approach to Falmouth’s engagement, with an established sequence of tasks to be completed, will lead to a submission of an Indirect Cost Proposal that will ensure the tribe recovers all the indirect costs it is entitled to.
Document Review and Analysis – This service contains a review of the last two audit reports; list of awards; budgets illustrating indirect costs recovered; and possibly other documents related to your indirect cost proposal. Included in this phase is a one-day onsite meeting with one of our experts, to review and assess current indirect cost status and recommend a course of action and recommendations to help increase indirect recovery.
Assessment and Recommendation Report – This assistance will be completed off-site and provide a detailed analysis of findings and recommendations, including a comprehensive scope of work and proposed budget to complete the various tasks to get the tribe into compliance regarding indirect cost challenges. This report is best delivered following a Document Review and Analysis.
Preparation of Actual Indirect Cost Proposal – This provides for the complete preparation of actual indirect cost rates for specified years and delivery to tribe in the proper format.
- Indirect Cost Proposal Development
- National Business Center Negotiations
- Tribal Attorney Interface
- Space Allocation Plan
- Cost Policy Development
- Cost Procedure regarding Tribal Contributions to Federal Programs
- Organizational Assessment to match positions to the Indirect Cost Proposal
- Determination of Most Advantageous Base
Indirect Cost Proposal Questions and Answers
Following the Tribal Executive Briefing attendees were sent a post-session questionnaire. In reviewing the responses, we found that many attendees shared similar questions and comments. Below are answers to some of the common questions and concerns.
Our tribal government has gone a number of years without an approved rate. What can we do?
We can assure you that yours is not the only tribal government to have gone a number of years without an approved rate. We can assist in closing out prior years and preparing new proposals.
Why can’t we just have our accountants prepare our proposal?
Even the best accountant in the world isn’t going to be able to deal with the perplexing maze of federal regulations, new case law and government bureaucracies. In the near future your accountant/auditor will not be allowed to prepare your proposal. It is important to work with a focused indirect cost team if you want to insure you collect all of the funds you are entitled.
Which employees’ salaries can be included in the pool?
You might think that only employees working full-time supporting ‘indirect programs’ can have their salaries included in the pool. We have been able to assist our clients in identifying other employees who can have their salaries split between the general fund and the pool, saving the organization a great deal of money.
Can the charges for these services be included as an Indirect Cost?
Depending on the extent of our work with your organization, the fee for our preparation service can be allowed as an indirect cost.
How much can we save?
We will analyze every aspect of your program, costs and organizational structure to determine the amount of money you are owed. Recent savings have included:
- Established a separate organization to manage tribally funded programs, eliminating them from the base. Savings to general fund: $121,000 per year.
- Negotiated to include many legal and enrollment costs previously disallowed by the National Business Center. Savings to tribe: $92,000 per year.
- Developed a comprehensive space allocation plan which allowed the tribe to charge space cost as a direct and indirect cost: Additional recoveries: $110,000.
- Established a pass-through rate and increased collections by $22,000 per year.
- Negotiated to include more than 50% of elected officials salary based on analysis of time spent on program oversight. Savings to tribe: $42,000 per year.
Complete: 
Phone: Tom Wilkins, Director
of Business Development
800-992-4489 ext.119
E-mail: Development@falmouthinstitute.com
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